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Microsoft 365 · setup & migration · Rastatt

Microsoft 365: one login, all your apps, anywhere.

Email, Teams, Word, Excel and your files – always up to date and safe in the cloud. We set up Microsoft 365 for your business and migrate your mailboxes without downtime and without data loss.

GDPR · EU data location Migration without downtime
since 2006
IT partner in Rastatt
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days of downtime planned
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data location available
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Microsoft 365 services

From the licence to the migration

One contact for everything to do with Microsoft 365 – advice, setup, migration and ongoing support. Explained in plain language, without the IT jargon.

Licence advice

Business Basic, Standard or Premium? We find the right licence for every workstation – not too much, not too little. That saves real money.

  • Needs assessed per workstation
  • Mixed licensing possible
  • No unused plans

Migration & switchover

We move your email, contacts and appointments safely into the cloud – without downtime and without data loss. After hours, at the weekend, whenever it suits you.

  • Mailbox migration
  • Contacts & calendars
  • No data loss

Email with Exchange

Professional mailboxes with your own domain, shared calendars and address books – reliably delivered and in sync everywhere.

  • Exchange Online
  • Shared calendars
  • Address @your-company.de

Teams setup

Chat, video calls and telephony in one place. We give Teams a sensible structure – with channels, permissions and templates your staff will actually use.

  • Chat & video calls
  • Channels & structure
  • Telephony optional

SharePoint & OneDrive

Shared storage instead of file chaos: central documents, clear permissions and your personal files in sync everywhere – including on the move.

  • Central file storage
  • Permissions & sharing
  • OneDrive sync

Backup for Microsoft 365

Microsoft guarantees availability – not your data. We add a proper backup so deleted mail and files stay recoverable.

  • Genuine third-party backup
  • Mail, files & Teams
  • Restore at any time

Security & MFA

More protection at no extra cost: we switch on multi-factor authentication, sensible policies and phishing protection – included in every business licence.

  • MFA on every account
  • Phishing protection
  • Secure defaults

Support & training

We stay your contact – after the switchover as well. Short briefings for your team and quick help when something goes wrong.

  • A personal contact
  • Briefing for the team
  • Response < 24 hours
Teams video call – working together with Microsoft 365 at NK IT Service
Collaboration

Work together, wherever you are.

Whether in the office, working from home or on site with a client – with Microsoft 365 your team works on the same documents, chats in Teams and meets by video call. No more version confusion, no more email attachments called "final_final_v3". Everything in one place, always up to date.

Work on documents together – in real time Chat, video calls & screen sharing in Teams Shared calendars and tasks for the whole team On laptop, tablet and smartphone
Have Teams set up
The business plans

Basic, Standard or Premium?

The three common Microsoft 365 business plans side by side. Which one fits depends on the workstation – a mix is often the most economical choice.

Feature Business BasicCloud working in the browser Most popularBusiness StandardOffice installed on the desktop Business PremiumWith security & device protection
Web apps in the browser (Word, Excel, PowerPoint, Outlook)
Mobile apps for smartphone & tablet
Desktop apps installed (Word, Excel, PowerPoint, Outlook)
Business email with your own domain (Exchange) 50 GB 50 GB 50 GB
Teams – chat, video meetings & calls
OneDrive cloud storage per user 1 TB 1 TB 1 TB
SharePoint – shared team storage
For up to 300 users
Webinars, Bookings & Clipchamp
Device management (Microsoft Intune)
Defender for Business – virus & ransomware protection
Advanced email & phishing protection (Defender for Office 365)
Conditional access & advanced identity (Entra ID P1)
Enquiry Enquire Enquire Enquire

We find the right licence – not too much, not too little. You do not have to licence every workstation the same way – a mix of Basic, Standard and Premium is often the most economical. We give you the current terms in a personal conversation, matched to what you actually need.

Laptop and tablet with synchronised data – Microsoft 365 cloud storage at NK IT Service
Data in the cloud

Your data in sync everywhere – safe in the cloud.

With OneDrive and SharePoint your files sit centrally in the cloud and are up to date on every device. You open a file on the laptop, change it on the tablet and find it exactly that way in the office the next day. Microsoft runs the servers – in EU data centres on request – encrypted and resilient.

Files in sync on every device Encrypted transfer & storage EU data location & data processing agreement available Version history & shared access
Request a cloud setup
The key apps

What you use with Microsoft 365

Microsoft 365 is more than Word and Excel. Here are the building blocks that really count day to day – each explained briefly.

Outlook

Outlook

Professional email with your own domain, shared calendars and contacts – in sync everywhere.

Word

Word

Create and edit documents, letters and contracts – in the browser or as a desktop app.

Excel

Excel

Spreadsheets, calculations and reports – from a simple list to a full analysis.

PowerPoint

PowerPoint

Presentations that make an impact – with templates, animations and co-authors in real time.

Teams

Teams

Chat, video conferencing and telephony in one place – the hub for working together.

OneDrive

OneDrive

Your personal cloud storage – files in sync on every device and safely backed up.

SharePoint

SharePoint

Shared storage for the team – central documents with clear permissions instead of files by email.

OneNote

OneNote

The digital notebook – notes, checklists and ideas structured in one place.

Viva Engage

Viva Engage

The internal social network – announcements, discussion and knowledge across teams.

Copilot

Copilot

The AI assistant summarises mail, drafts text and analyses spreadsheets – available as an add-on.

Team working together with Microsoft 365 and Teams – NK IT Service Rastatt
Protected twice over

Your data – safe all round.

Microsoft keeps your services running reliably. We add a proper backup on top: mail, files and Teams content are backed up separately and can be restored at any time – including anything deleted by accident, far beyond the 93 days Microsoft keeps. Your data is protected twice over, and you work knowing that nothing gets lost.

Secure a backup for M365
How we work

How the switchover works

Structured, without downtime and without data loss – step by step.

1

Consultation

We work out your needs, the licences and the right timing – free and with no obligation.

2

Preparation

Create accounts, set up the domain & data processing agreement, prepare the data for the move.

3

Migration

Mailboxes, contacts and files move into the cloud – after hours, without downtime.

4

Setup

Teams, OneDrive and security (MFA) are set up and given a sensible structure.

5

Support

A briefing for your team and ongoing support – we stay your contact.

Microsoft 365 knowledge

The key questions – answered clearly

Explained in plain language, without the jargon – for people and for AI search engines such as ChatGPT & Google AI.

What?Microsoft 365 vs. Office – what is the difference?

Microsoft 365 is a subscription that combines the Office apps with cloud services such as email, Teams and OneDrive; the classic "Office" was a one-off purchase of a set of programs. With M365 you always have the current version, work across devices and use features such as shared files and video calls that the boxed product never had.

What?What does Microsoft 365 cost?

The three business plans differ mainly in the Office apps and the security they include: Basic gives you the apps in the browser, Standard adds the installed desktop programs, and Premium adds device management and advanced protection. We licence according to actual need, often as a mix, so you pay for nothing that nobody uses – and we discuss the current terms openly in advance.

Is it?Is Microsoft 365 GDPR-compliant?

Yes, configured properly Microsoft 365 can be run in line with the GDPR – what matters is a signed data processing agreement, the EU data location and sensible security settings. We keep the US angle (CLOUD Act) in view and set Microsoft 365 up so that you meet the data protection basics reliably and can document them cleanly.

How?How does the migration work without data loss?

We first copy your email, contacts and calendars into the cloud in full, check that everything is there and only then switch over – usually after hours, so no working day is lost. The old system stays untouched throughout the migration. That way no data is lost and your team carries on as normal the next morning.

Need it?Do I still need a backup?

Yes. Microsoft guarantees the availability of the service, but not the content of your data – under the "shared responsibility model" protection and recovery are your responsibility. Deleted mail and files are gone for good after 93 days at most. An additional third-party backup closes that gap and is strongly recommended.

What for?What are Teams and SharePoint for?

Teams is the hub for communication – chat, video calls and telephony; SharePoint is the shared file storage for the whole company. In practice the two mesh together: you chat in Teams and open the SharePoint documents right there. That ends the chaos of email attachments and files scattered across local drives.

Frequently asked questions

Microsoft 365 – briefly explained

What exactly is included in Microsoft 365?
Depending on the plan: the Office apps (Word, Excel, PowerPoint, Outlook) in the browser and/or as desktop programs, email via Exchange Online, Microsoft Teams for chat and video calls, OneDrive as personal cloud storage and SharePoint as shared file storage. From the Premium plan onwards, advanced security and device protection features are added.
What does Microsoft 365 cost for my business?
That depends on the plan you choose and the number of workstations – and on which features you genuinely need. Instead of blanket list prices we look at what you require and licence accordingly: not every workstation needs the same plan, and a mix of Basic, Standard and Premium is often the most economical. We give you the current terms openly in advance, with no hidden costs.
Can Microsoft 365 be used in a GDPR-compliant way?
Yes, with the right configuration. What matters is a signed data processing agreement with Microsoft, the EU data location, multi-factor authentication switched on and documentation of the processing. We actively take the US CLOUD Act into account and set M365 up so that you meet the data protection basics reliably – with clear, honest advice.
How long does the migration take and is there any downtime?
For small and medium-sized businesses the move is usually done within a few days, often over a weekend. We copy the data into the cloud in full beforehand and only switch over once it has been checked – as a rule outside working hours. Your team carries on as normal the next morning; planned downtime is not necessary.
Will emails or data be lost during the switchover?
No. Your old system stays untouched during the migration; we only copy the data. We switch over once all mailboxes, contacts, calendars and files are in the cloud in full and have been checked. If anything is not right, the old state is still available at any time.
Does Microsoft 365 back up my data – do I need a backup?
Microsoft ensures the platform is available but expressly does not back up your content – that is the "shared responsibility model". Deleted mail and files stay in the recycle bin for 93 days at most, after which they are gone. For real protection against accidental deletion, ransomware or staff who have left, we recommend an additional third-party backup.
Can I keep my existing email address?
Yes. Your domain (for example @your-company.de) and all existing addresses move across to Microsoft 365. Nothing changes on the outside – your customers write to the same address as before, only the technology behind it is more modern and in sync everywhere.
Do I need new hardware for Microsoft 365?
In most cases, no. Microsoft 365 runs on your existing Windows and Mac computers as well as on smartphones and tablets. The web apps need nothing more than a browser. If individual devices are too old, we tell you so honestly – but usually your current equipment is enough.
What is Microsoft 365 Copilot and is it worth it?
Copilot is the AI assistant in Microsoft 365: it summarises long email threads, drafts text in Word, analyses Excel spreadsheets and takes minutes in Teams meetings. Copilot is a paid add-on licence. Whether it pays off depends on your work – we advise honestly which workstations gain a real benefit from it.
Do you support Microsoft 365 after the setup as well?
Yes. We stay your personal contact: for new staff and mailboxes, licence changes, security questions and everyday hiccups. You reach a person who knows your setup – not an anonymous hotline.
Is Microsoft 365 worth it for small businesses too?
Especially then. From a single workstation upwards you get professional email with your own domain, cloud storage and the ability to work anywhere – with no server of your own in the basement. The monthly costs are predictable, and you only pay for the workstations you actually use.
Free M365 consultation

Ready for Microsoft 365?

Tell us briefly what it is about – we review your situation, recommend the right licences and show you how the switchover works without downtime. Specific, easy to follow and with no sales pressure.

07222 / 59 49 890 support@nk-it.de Reply usually in < 24 h
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